Constitution

The Princeton University Band exists primarily for the enjoyment of its members and for the entertainment of the University community.

Article I: Band Members

Section 1

(a)

Membership in the Princeton University Band (PUB) shall be open to all students (graduate and undergraduate) and alumni of Princeton University.

(i) Membership in the PUB shall be automatically conferred upon the application of a prospective member with an officer of the PUB.

(ii) Membership in the PUB shall not be restricted on the basis of musical ability. There are no auditions.

(iii) Membership in the PUB shall continue indefinitely and cannot be revoked or annulled except as described in Article III, Section 5.

(b)

The Voting Members of the PUB shall be all Princeton University students (graduate or undergraduate) who are Princeton University Band Members and have attended at least one half of all Band functions in the last two months.

(c)

Any student losing his standing as an undergraduate or graduate student of the University or for any reason leaving the PUB automatically forfeits his Voting Membership in the PUB. If such a person is an Officer of the PUB, he shall automatically forfeit his office as well.

(d)

At the discretion of the President, other individuals not mentioned above may be granted Participating Membership in the PUB.

(e)

At the discretion of the President, any Participating Member may be granted Voting Membership in the PUB. This must be announced to the Voting Members immediately prior to the election they are participating in.

Article II: Band Officers

Section 1

(a)

The officers of the PUB shall be: one President, one Drum Major, one Head Manager, one Student Conductor, one Treasurer, four Drillmasters, two Librarians, and one Alumni Coordinator.

(b)

No person may hold any office for more than one term. Any person who has held an office for fewer than twelve weeks while school is in session shall not be ineligible to hold that office again.

(c)

No person may hold more than one office at the same time.

(d)

Elections and appointments to offices shall be made from candidates who have expressed interest to the current President.

(e)

Elections must be announced at least two weeks in advance.

(f)

Only Princeton University undergraduate Voting Members may serve as officers of the PUB.

(g)

A majority vote shall be defined as one half of the number of voters participating in the election plus one.

(h)

Any Princeton University undergraduate Voting Member who wishes to be a candidate for multiple officer positions in the PUB must submit a ranking of the officer positions for which he or she is a candidate to the President no later than the deadline set and announced by the President at least one week in advance. A ranking of “1” will denote the officer position that is the candidate’s first choice. A ranking of “2” will denote the officer position that is the candidate’s second choice, and so on and so forth.

Section 2

(a)

The President shall be elected from those Voting Members of the PUB who have served continuously in the Band for at least one year prior to the time of the election.

(b)

Nominations for President shall be made at least one week in advance of the election.

(c)

The President shall be elected at a meeting which shall take place annually within two weeks of the end of the football season by a majority vote of those Voting Members of the PUB present at the meeting. Public notice of both nominations and elections shall be made at least one week in advance.

(d)

If the President intends to resign, he shall tender his resignation in writing to the Drum Major. This resignation shall become effective immediately when received by the Drum Major.

(e)

The President shall be subject to removal from office at any time by a two-thirds vote of the Voting Membership of the PUB. A motion and a second from any two Voting Members are sufficient to bring about such a vote.

(f)

In the event of a vacancy in the office of President, a new President shall be elected within two weeks by nominations from and majority vote of those current Voting Members of the PUB present at a publicly-announced open meeting. The meeting shall be announced at least one week in advance.

(g)

In the event of a vacancy in the office of President, the Drum Major shall serve as President until the election of a new President as directed in Article II, Section 2 (f) of this Constitution.

(h)

The President shall be the sole executive officer of the PUB.

(i) The President shall have the power to direct and coordinate the activities of the other officers of the PUB.

(ii) The President shall have the power to represent the PUB to outside organizations and to the University administration in all matters pertaining to Band functions.

(iii) The President shall have the power to call all meetings of the Band and to appoint any necessary committees.

(iv) The President shall have the power to approve expenditures of PUB funds.

(v) The President shall have the power to appoint replacements to all offices other than the Presidency in the event of vacancy, with the advice and consent of two-thirds of Band Council.

(vi) The President shall have the power to make all decisions and direct all actions necessary and proper to carrying into execution the foregoing powers.

(i)

Any Presidential executive decision shall be reviewed by the Band Council if so requested by at least three members of the Council. A decision of the President may be over-ruled by a two-thirds vote of the Band Council.

Section 3

(a)

The Drum Major shall be elected from those Voting Members of the PUB who have served continuously in the Band for at least one year prior to the time of the election.

(b)

The Drum Major shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

The Drum Major shall be responsible for the planning, coordinating, and executing of all band performances.

(d)

The Drum Major shall have control of the Band as a marching unit and shall be responsible for the writing and execution of all half-time shows.

(e)

The Drum Major shall be responsible for the selection of the half-time announcer from the membership of the PUB.

(f)

In the event of a vacancy in the office of President, the Drum Major shall serve as interim President as directed in Article II, Section 2 (f) of this Constitution.

Section 4

(a)

The Head Manager shall be elected from those Voting Members of the PUB who have served continuously in the Band for at least one year prior to the time of the election.

(b)

The Head Manager shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

The Head Manager shall act as the primary assistant to the President.

(d)

The Head Manager shall be responsible for planning and coordinating Band trips (including making arrangements for travel and lodging). The Head Manager shall also make arrangements for hosting members of visiting bands.

(e)

The Head Manager shall have the responsibility for the care and distribution of all uniforms.

Section 5

(a)

The Treasurer shall be elected from the Voting Members of the PUB.

(b)

The Treasurer shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

The Treasurer shall keep an accurate record of all financial matters involving the PUB. This record shall be open to inspection by any member of the PUB upon request.

(d)

The Treasurer shall have the power to approve expenditures of PUB funds.

Section 6

(a)

The Student Conductor shall be elected from the Voting Members of the PUB who have served continuously in the Band for at least one year prior to the time of the election.

(b)

The Student Conductor shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

Selection to the office of Student Conductor shall be made on the basis of musical knowledge and ability as demonstrated in an audition at an open rehearsal of the PUB.

(d)

The Student Conductor shall be responsible for the musical performance of the Band.

(e)

In the case of absence of the Student Conductor from a Band function, a substitute conductor shall be named by the Student Conductor and President ahead of time. If the Student Conductor becomes unavailable without warning and cannot contribute to the selection of a substitute conductor, the substitute conductor shall be named by the Drum Major and President.

Section 7

(a)

The Drillmasters shall be elected from the Voting Members of the PUB.

(b)

The Drillmasters shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

Drillmasters shall act in the general capacity of assistants to the other officers.

(d)

Drillmasters shall supervise attendance at marching and music rehearsals, shall be responsible for granting excuses for absence from rehearsals or performances, and shall supervise formations of the Marching Band in cooperation with the Drum Major.

(e)

Drillmasters shall have the responsibility for the care and transportation of all instruments and equipment owned by the PUB.

Section 8

(a)

The Librarians shall be elected from the Voting Members of the PUB.

(b)

The Librarians shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

The Librarians shall be responsible for the storage, collection, distribution, and maintenance of all music owned by the PUB.

(d)

The Librarians shall be responsible for procuring music as the Student Conductor or Drum Major shall direct.

Section 9

(a)

The Alumni Coordinator shall be elected from the Voting Members of the PUB.

(b)

The Alumni Coordinator shall be elected by a majority vote of the Band Council at a meeting within two weeks of the end of the football season.

(c)

The Alumni Coordinator shall be responsible for organizing the Band reunion.

(d)

The Alumni Coordinator shall make arrangements for visiting Band alumni at Band events.

(e)

The Alumni Coordinator shall serve as a general assistant and adviser to the other officers at their request.

(f)

The Penn Band.

Section 10

Officers shall take office immediately after the end of the football season at the annual banquet following their election. They shall serve until the installation of new officers at the end of the following football season.

Section 11

(a)

Any officer except the President who intends to resign shall tender his resignation in writing to the President. Resignations shall become effective immediately when received by the President.

(b)

Any officer except the President shall be subject to removal from office at any time by a two-thirds vote of the Band Council.

Article III: Band Council

Section 1

The Band Council shall consist of any number of Councilors, and shall comprise the officers serving at the time of the meeting as well as Delegates.

Section 2

(a)

Delegates will volunteer from the Voting Membership of the PUB. Delegates must notify the President of their intention to serve at least four days prior to the meeting. The meeting will be announced no later than one week in advance.

(b)

All councilors must stay for the duration of Band Council proceedings. In the event of an early exit deemed inappropriate by the rest of the council, the Councilor’s votes will be discarded.

(c)

Councilors shall take office immediately following their notification to the President, and shall serve until the completion of Band Council proceedings.

(d)

Councilors shall serve to assist the officers in determining the wishes of the membership at large.

(e)

Officers (except the President) shall be elected by the Band Council. A majority vote of the Band Council is necessary to elect an officer (except the President). No one may vote in the election of the office for which they are a candidate.

Section 3

(a)

The Band Council shall meet at least once a year.

(b)

The Band Council shall meet within two (2) weeks of the end of the football season to elect new officers as directed in Article II of this Constitution.

(c)

The Band Council shall meet an unlimited number of additional times as deemed necessary by and convened by the President. Each additional Band Council meeting requires a new formation of Band Council consisting of the current officers and new Delegate volunteers.

Section 4

(a)

The Band Council shall advise the President as required by this Constitution.

(b)

The Band Council shall have the authority to settle any questions of interpretation with respect to this Constitution.

Section 5

(a)

The Band Council, by a three-quarters vote of those present, shall have the power to dismiss a member of the PUB for negligence or misconduct.

(b)

Band Council must be convened to hold a dismissal hearing. The dismissal hearing must be publicly announced at least one week in advance.

(c)

The Band member subject to dismissal shall be entitled to an open and fair hearing, and to an opportunity to defend himself if he so wishes.

(d)

In the event the Band Council decides to dismiss a Band member, the member dismissed shall have the right to appeal the decision to the Band at large at a publicly-announced open meeting. The meeting shall be announced at least one week in advance. A three-quarters vote of those Voting Members present may reverse the decision of the Band Council.

Article IV: Amendments

Section 1

Amendments to the Band Constitution may be proposed by a petition presented by any Voting Member of the PUB.

Section 2

Once duly proposed, amendments to the Band Constitution shall be ratified by a two-thirds vote of the Voting Members of the PUB present at a publicly-announced open meeting. The meeting shall be announced at least one week in advance. The proposed amendment shall be read at least twice during such a meeting.

Section 3

Amendments to the Band Constitution shall take effect immediately upon ratification.

Article V: Ratification

Section 1

The Ratification of this Constitution shall require a two-thirds vote of the Voting Members of the PUB. The ratification vote shall take place at an open meeting publicly announced at least one week in advance.

Section 2

A copy of this Constitution shall be available for inspection upon request, at least one week before the ratification vote.

Section 3

The ratification of this Constitution will void any previously existing Constitutions.

Ratified at an open meeting of the PUB, June 1990

Amended at an open meeting of the PUB, 30 May 1996

Amended at an open meeting of the PUB, 29 May 1997

Amended at an open meeting of the PUB, 25 May 2004

Amended at an open meeting of the PUB, 22 Jan 2008

Amended at an open meeting of the PUB, 17 Nov 2009

Amended at an open meeting of the PUB, 8 Nov 2011

Amended at an open meeting of the PUB, 9 Sep 2012

Amended at an open meeting of the PUB, 7 May 2013

Amended at an open meeting of the PUB, 29 April 2014

Amended at an open meeting of the PUB, 13 October 2014